Purchase Order Generator
Create a purchase order with buyer, vendor, ship-to, items, tax, shipping and terms. Download a PDF — free, private, no uploads.
🔒 Runs entirely in your browser — nothing is uploadedCreate a purchase order in a few minutes
A purchase order, or PO, is the document a buyer sends to a vendor to authorise a purchase. It records what is being ordered, at what price, where it should be delivered and on what payment terms. A clear PO protects both sides: the vendor knows exactly what to supply, and the buyer has a written record to match against the delivery and the later invoice. This generator builds a professional PO with buyer, vendor and ship-to blocks, a numbered item table, shipping, tax and a signature line, and exports it as a PDF from your browser.
The calculation is simple and transparent. Every line multiplies the quantity by the unit price, and the subtotal adds up the lines. Tax is charged on the subtotal at the rate you enter, with an optional checkbox to apply it to the shipping cost as well, because rules differ between regions and suppliers. The total is the subtotal plus shipping plus tax, and each amount is rounded to the cent so the figures on the page always add up. Change any field and the preview updates straight away.
What to include on a purchase order
Give every order a unique PO number and reference it in all later paperwork. State the order date and the date you need the goods, name the vendor, and give an accurate delivery address, which may differ from your billing address. Add item numbers or SKUs so there is no confusion about what you are buying, and agree payment terms such as Net 30 up front. The notes box is the right place to require that the PO number appears on invoices and packing slips, to set quality or return conditions, or to ask the vendor to confirm the order in writing.
Keep your purchasing data private
Supplier prices and order volumes are business-sensitive. This tool runs completely client-side: nothing is uploaded, stored on a server or shared, and no account is needed. The PDF is created locally and downloaded to your device, ready to attach to an email. Review the preview carefully, in particular quantities, unit prices and the delivery date, before you send the order.
How to use
- Enter buyer, vendor and ship-toFill in both companies, the PO number, the order date and the delivery date. Tick 'Same as buyer' if goods ship to your own address.
- List the itemsAdd an item number, description, quantity and unit price for each product you are ordering.
- Set tax, shipping and termsEnter the tax rate and shipping cost, choose whether tax applies to shipping, and add payment terms and notes.
- Download the PDFCheck the preview and totals, then download the purchase order and send it to your vendor.